Once satisfactory references are obtained, we will create a tenancy agreement. We will confirm your check-in appointment which will be the start of your tenancy with the agreed date upon the start of the application.
As a minimum, we will require satisfactory references from your employer (or college), a previous or current landlord and a credit reference report. We may also require a personal reference and sometimes a guarantor. We may use the services of an independent referencing company to obtain and evaluate these references.
Rents are normally quoted calendar monthly and payable monthly in advance. The tenant is usually also responsible for Council Tax, Water Rates, Gas, Electricity and Telephone costs. All rents are payable by bank standing order to our company bank account or your landlord's bank account.
Tenants Contents Insurance
Your tenancy agreement makes you responsible for any damage you cause to your landlords fixtures and fittings. Insurance for accidental damage to your landlords contents, fixtures and fittings can help protect you and your deposit.
If we are managing the property we will register with the Deposit Protection Service (DPS). A deposit equal to five weeks rent will be required. Please nominate your lead tenant; this person will be the sole point of contact for the DPS and deposit return process at the end of your tenancy. Alternatively we can offer a Deposit Replacement Scheme via Blinc subject to landlords prior consent.
All payments must be paid via direct transfer or set up a standing order into our account. Rents must be cleared through the bank in cleared funds on or before the rent payment date. If not you will incur a penalty for late payments received over 14 days from the rent due date at an interest rate of 3%.
We will carry out inspections on the property at three-monthly intervals. This allows us to build a relationship with our tenants, check that the property is being looked after. We will always give a minimum of 48 hours notice of an inspection in writing. Tenants do not have to be present for the inspections as we will use management keys to gain access.
Renewing/Changing the Tenancy:
If your landlord is happy to renew your tenancy we will offer you a renewal in writing (usually for 6/12 months). Periodic extensions requests will be considered under certain circumstances. If on a joint tenancy a party wishes to leave and be replaced by another, the new applicant must be referenced successfully and added to the agreement. The fee for this is £41.67+vat (£50inc vat).If on a single tenancy and you wish to add anyone onto the agreement as a Permitted Occupier the charge is £41.67 + VAT (£50 inc. VAT).
End of Tenancy:
A check out will be conducted at the property which will determine the return of your deposit. Providing the property is handed back in a good condition (as per the inventory report, with no dilapidations above fair wear and tear) and the rental account is in arrears the deposit will be returned in full via The DPS. Please note; throughout the tenancy the deposit cannot be used to cover rental arrears or the final month’s rent payment. Along with any rent due will be pro-rata if liable for any additional days.
Early Release from Tenancy:
Once you have signed your tenancy agreement you are legally bound by the terms and are responsible for rent until the end of the tenancy. If your circumstances change and you wish to bring the tenancy to an end before the expiry date you must contact us in writing with all tenants signatures. We will then approach your landlord and request consent. Should consent be granted we will confirm this in writing, along with confirmation of all the relevant charges associated with early termination (this will include loss of revenue to the landlord and all associated new tenancy administration fees minimum charge will be £450+vat). You will also remain liable for rent due, utility charges and day to day upkeep of the property until a new tenancy commences.
If you lose or misplace your keys during tenancy, we will arrange for missing keys to be cut from our management set - this will incur a charge of £15 per key. If keys are missing at the final check out, you will be charged for a full property lock change and 2 full sets of keys.